Why Project Management Software Is a Necessity and Not A Luxury

William Delaney

With the number of companies appearing on the market increasing and business lifespans becoming longer, it’s not surprising that technologies are rapidly expanding to meet the additional requirements of businesses.

Project management solutions are one of the areas that has seen major growth. These solutions have been designed to aid project management professionals in fulfilling their daily duties.

Any experienced project planning professional understands the importance of utilizing a dedicated software to assist them in ensuring the successful completion of a project. If you’re not overly familiar with the process, here are a few reasons why it’s essential to use a project management tool.

No matter what type of project you’re planning, the initial stages are all about assumptions and estimations. Project management tools help users build a detailed plan from the get-go, by utilizing features to aid the structural setup of the project schedule. Planning milestones and deadlines for key tasks is a common example of this. With online solutions like Allex, users can input data and allow the system to synchronize elements of each project to grant the project lead an accurate and calculated depiction of the critical path.

Once a project lead has created an assumed timeframe for the project, the next step is to identify the required resources and availability. Project management tools are excellent at estimating the availability of resources accurately and efficiently. This allows for tasks to be assigned accordingly and ensures teams are being used to capacity.

Project management professionals often deal with many unexpected issues that pop up – especially with it comes to capacity management. Project management tools play a major role when it comes to capacity planning. With innovative online software like Allex you can view an entire team rota, and plan resources with precision, thuss reducing the risk of any unexpected issues further down the line.

If you’re new to project management, it can’t be stressed enough that continued progress management is essential. It is mandatory to incorporate reviews into your day to day activities. Digital project management software can be heavily relied on for this, allowing you to pull data from multiple sources and create editable and real time analytics. This can be a huge time saver even for the most experienced professional.

Stress and pressure are well known to project managers, especially during crunch time within project delivery or planning. The main causes of this additional stress are usually unpredicted bumps in the road that just always seem to happen.

For this reason it’s important that projects are risk assessed from the early stages and are continuously monitored.

By engaging with a cloud-based project management solution, who have the advantage of having large quantities of data at your fingertips, which can be used to calculate potential risks or bottlenecks. You will be able to see not just those that are currently causing issues, but also those that are likely to show up during the project, giving the project lead scope to plan alternatives accordingly.

No matter what you do as a career, that tedious and time consuming effort of generating reports is dreaded by everyone – project managers are no exception to this rule.

With smart project management tools like Allex, that idea of spending hours generating reports is becoming a distant memory, with pre-built reports and dashboards now easily pulled and automatically generated. This allows project participants, stakeholders and even customers to be kept updated on the project status in a satisfactory manner.

When it comes to choosing a project management plan (it can be a minefield, there are so many options!) there are a number of different things to consider.

Free options are available, but they are usually limited in features and don’t meet the requirements of a functioning organisation, and are generally more suitable to creative organisations such as marketing agencies, or freelancers.

Of course if you’re going to use a paid project management solution, be sure the service matches your organizational needs. This type of decision shouldn’t be taken likely, and you should do your research, to start why not give Allex a try!