Good scheduling is a key success factor within projects. However for scheduling to be as effective as possible, visual orientation aids are essential. A well established example of such an aid is a Gantt Chart, which offers a clear and informative representation of the scheduling in a graphical format. This article describes what exactly Gantt Charts are used for in a practical sense and the said benefits they provide.
What is a Gantt Chart?
A Gantt Chart, also commonly known as a bar chart, is a very widely used project management tool. It visualizes the chronological sequence of tasks on a time axis. At its most basic level, a Gantt Chart consists of two components, tasks descriptions and appointments are listed in a column on the left hand side, while scheduling data is displayed on the right hand side of the forms bars. The bars show the start, end and duration of each task.
What are the advantages of a Gantt Chart?
Gantt Charts have several advantages, two of the most important of which are clarity and flexibility. They are also well suited for simplifying project communication. We’ll take a closer look at these factors in the following.
The chronological sequence is easily visible
Gantt diagrams significantly simplify project management, essentially because the deadlines, duration and order of all tasks are made clear at a glance. It is also clear whether tasks are to be executed simultaneously or sequentially.
Dependencies in the project plan are clearly displayed
Gantt Charts also offer enormous flexibility regarding changes in project planning. Bars within the display can be moved around easily, which automatically effects the corresponding changes to neighbouring tasks and overall planning. Dependencies are also taken into account where tasks are interconnected.
Display the longest chain of tasks within the project.
Gantt diagrams are excellently suited for showing which tasks must be done simultaneously and which consecutively. As a result the so-called “critical path” is easily visible. Among other things, the Gantt Chart provides information about which task must be completed on time to avoid jeopardizing the schedule project duration; an indispensable advantage, regardless of the project size.
Option to display status of tasks
Each project participant must be aware of which tasks have been completed and which are still pending. This is the only way to achieve harmonious project organisation. Accordingly, Gantt Charts usually also offer the possibility to record the status of a task and its current status.
Option to determine the latest possible start date
Gantt Charts are useful not only for classical forward planning, but also backward planning. This makes it possible to determine the necessary start date for a project or task based on the desired end date.
Creating Gantt plans with Allex.ai
Allex.ai enables intuitive, fast scheduling in projects. Even without specialist knowledge,users are able to create Gantt Charts easily and within a few minutes, give structure to even the most complex of projects. If a task is moved using a drag and drop, subordinate tasks will automatically follow. Since Allex.ai is a web based solution, your Gantt Charts can also be used independently of location and device. Learn more and try for free – Allex.ai