Traditional PM Meets Generative AI
How Bosch Rexroth Purchasing is entering a new era of intelligent project management with ALLEX and its in-house AI agent DIA BRAIN, reducing 1,000 questions to one answer.
The Difference: AI Assistant Directly Inside Project Management
Bosch Rexroth connects ALLEX with its internal GenAI system, DIA BRAIN. Employees ask questions in natural language, receive context from Rexroth data, and take action directly inside ALLEX.
A.I. Assistant
Central Chat Touchpoint
User selects the desired DIA BRAIN agent for the request
BRAIN
API request sent from ALLEX to the DIA BRAIN Agent via a client credential flow
DIA BRAIN internal Retrieval Augmented Generation (RAG) with Bosch Rexroth data
ALLEX A.I. Assistant Model Context Protocol (MCP) Server for executions in the tool
A.I. Assistant
Central Chat Touchpoint
Why Change Was Necessary
Global, Complex, Fragmented
A globally distributed organization with frequent changes in responsibility and no unified system for tasks and projects.
Communication Tied to Individuals
Knowledge depended on specific people rather than topics. When roles changed, context was lost and projects suffered.
Lack of Transparency
Who is responsible for what? Which dependencies exist? These questions could not be answered quickly enough.
Searching for Information Consumed Time
Employees had to manually search SAP, Docupedia, Power BI, and other systems to find the context behind tasks.
Why ALLEX Was Chosen
ALLEX fulfilled all requirements better than every evaluated alternative.
- From simple task tracking to full project management in one system
- Clear mapping of dependencies and workstreams
- Streamlined communication and collaboration features
- Integration into the existing system landscape
- Usable across the entire supply chain
- Full GDPR compliance
ALLEX × DIA BRAIN:
AI in Daily Project Work
How the AI Integration Works
RAG grounds AI responses in real Rexroth data. MCP allows the assistant to execute actions directly in ALLEX and connected systems — not only answering questions but taking action.
The AI Assistant in Action
Your task concerns supplier-specific information related to Robert Bosch, supplier number xyz. You most likely need purchasing quantities and pricing from the previous year.
According to the documentation in Docupedia, you can find this information in the Part-Number Details Dashboard on the “MCR Volumes” page.
Dashboard link: app.powerbi.com →After completing the planning phase, you must move into the relocation phase according to central DCPD policy.
This phase is divided into preparation, execution, and approval. All steps and the policy document can be found here:
bgn.bosch.com →Allex.ai as the Central Collaboration Hub
Task Lists & Workstreams
Integrated management of tasks, workstreams, and projects. Traditional or flexible, depending on the need.
Full Transparency
Who is responsible for what, and by when? All participants, internal and external, work within the same system.
System Integration
Connected with DC Digital Workplace, SupplyOn, MS Teams, and PLIUM. One data foundation, no disconnected systems.
Team Boards & Projects
From simple to-do lists to complex supply chain projects with dependencies, linked projects, and Gantt view.
With ALLEX and DIA BRAIN, every employee receives exactly the context needed for their task, directly where they work.
What Comes Next
AI Agents for Deeper Supply Chain Domains
Further development of AI agents for deeper supply chain domains.
Broader Rollout of DIA BRAIN
Broader rollout of the DIA BRAIN assistant to additional purchasing areas.
Automated Actions through MCP
Automated actions through MCP. AI independently plans and updates tasks.
Integration of Additional Enterprise Systems
Integration of additional enterprise systems (Confluence, SAP, FDP) through DIA BRAIN.
Turn 1,000 questions into one answer.
See how ALLEX and DIA BRAIN can plug into your supply chain and project workflows — with your data, your systems, your context.
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