Microsoft Projects Online is retiring. Allex.ai gives you a familiar way of working, better portfolio visibility, and a migration team that handles the hard parts.
Allex.ai gives project managers and teams full visibility, streamlined task management, and AI-powered insights for sharper decisions and on-budget delivery.
Your tools should adapt to your team, not the other way around. Allex.ai integrates with your existing systems for real-time updates without duplicate data entry, keeping every project in motion with powerful AI automation at its core.
Juggling multiple projects stops feeling like constant damage control. Allex.ai's intelligent prioritisation keeps your teams laser-focused on the tasks that matter most, automatically adjusting for dependencies, risks, and shifting timelines without manual intervention.
Stop chasing people down to find out who's free. Allex.ai gives project managers on-demand visibility into current and future resource availability, so you can allocate with confidence and keep projects on track (even during peak demand).
One single source of truth. Every milestone, team budget, and resource, live. Allex.ai makes status updates and stakeholder reporting effortless, so your team spends less time preparing decks and more time delivering results.
Broetje Automation currently handles between 60 and 80 projects simultaneously. This made it difficult to maintain an overview of the portfolio and ensure customer satisfaction. Thanks to Allex, Broetje can now provide greater transparency and use methods such as CCPM to its advantage. Allex enables Broetje Automation to manage all data in a single tool. Bottlenecks can be identified early on in the portfolio and countermeasures can be taken in good time.
With Allex, we have succeeded in ensuring that project plans reflect reality. The status is transparent, which enables us to respond to deviations at an early stage and actively manage them.
We chose Allex because it fits our requirements better than traditional project management tools. It brings clear structure to our projects, supports us in scheduling and resource planning, and makes collaboration within the team easier. This allows us to see the current project status at any time and identify early where action is needed.
We have reduced project lead times by at least 25%, and we are now bringing more machines to market in less time, which is also having a positive impact on our results.
See what you gain by making the switch.
See exactly what you'd be giving up and what Allex does better.
In 30 minutes, we'll help you understand your migration timeline, risks, and next steps based on your actual environment.
Built for teams leaving MS Project Online. Familiar enough to adopt fast, powerful enough to replace it entirely.
Gantt charts, resource views, and task structures your PMs already know, but better. Import your files hassle free.
Real-time dashboards across all projects and resources. No add-ons, no custom development required.
A dedicated migration engineer and structured onboarding customer success representative gets your team up and running fast.
Transparent per-seat pricing with no module add-ons. Teams consistently report 25–30% lower total cost.
SSO, Azure AD integration, role-based access, and audit trails. Ready for IT and compliance from day one.
Connects with Teams, SharePoint, Azure AD and more. Your existing stack stays intact through the migration.
Allex.ai is developed and hosted in Germany, built to the highest European data protection standards. Your project data stays where it belongs.
Allex.ai is fully compliant with the EU General Data Protection Regulation. All data processing is governed by a formal Data Processing Agreement.
Your data is hosted exclusively on servers located in Frankfurt, Germany within the EU and subject to German data protection law.
Granular permissions ensure only the right people see the right data. Full audit trails support your internal compliance and IT governance requirements.
Data minimisation, purpose limitation, and security-by-default are baked into the platform architecture — not bolted on after the fact.
Microsoft Project Online is retiring on 30 September 2026. After that date, the service will no longer be accessible or supported.
We recommend beginning your migration by Q2 2026 to avoid last-minute risk and ensure enough time for proper validation and onboarding.
After September 30, 2026, Project Online environments (including PWA) become inaccessible, and any data not exported beforehand will be permanently lost, including:
There is no Microsoft-provided recovery after the cutoff, which is why most PMOs are prioritizing early export and validation.
Microsoft positions Planner (with Premium features) as the successor, but it’s designed for a different level of complexity.
For teams managing multiple interdependent projects, shared resources, and detailed schedules, common gaps include:
Planner works well for lighter coordination, but many PMOs find it requires workarounds for enterprise-scale planning.
Most teams evaluate a mix of options, including Planner, Project Server (on-prem), and modern cloud platforms.
The key difference comes down to depth vs. simplicity:
The right choice depends on how critical those capabilities are to your operations.
Yes. Allex.ai supports migration of MPP files and Project Online exports, including:
Our migration team:
Most migrations follow a structured timeline:
You’ll receive a detailed migration plan after the initial scoping call, including data validation, pilot testing, and rollout phases.
The main risks aren’t usually technical, but operational. Common challenges teams run into:
A structured migration (with proper validation and onboarding) is what prevents these issues—and turns the transition into an upgrade rather than a downgrade.
Book your free 30-minute migration call now. We’ll scope your environment, answer your questions, and give you a clear timeline. No commitment needed.
Speak to our Solutions Team→Typically scheduled within 2 business days
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