Familiar UX, no steep learning curve
Gantt charts, resource views, and task structures your PMs already know. Import your MPP files directly.
Zero retraining
MS Project Online Alternative
MS Project Online is ending. Your projects don't have to.
Microsoft Projects (Online) is retiring. Allex.ai gives you a familiar way of working, better portfolio visibility, and a migration team that handles the hard parts.
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Join more than 10,000+ professional industry users worldwide!
Everything you need to migrate with confidence
Built for teams leaving MS Project Online. Familiar enough to adopt fast, powerful enough to replace it entirely.
Portfolio-wide visibility, out of the box
Real-time dashboards across all projects and resources. No add-ons, no custom development required.
Go live in weeks, not months
A dedicated migration engineer and structured onboarding gets your team up and running fast.
Lower TCO, simpler licensing
Transparent per-seat pricing with no module add-ons. Teams consistently report 25–30% lower total cost.
Built for enterprise governance
SSO, Azure AD integration, role-based access, and audit trails. Ready for IT and compliance from day one.
Microsoft 365 integrations included
Connects with Teams, SharePoint, Azure AD and more. Your existing stack stays intact through the migration.
Allex.ai vs. MS Projects Online
See what you gain by making the switch.
Feature
MS Project Online
Allex.ai
Gantt & timeline views
✓
✓Included
Portfolio-level visibility
Limited / manual
✓Real-time across all projects
Cross-project resource management
✓Manual leveling
✓Dynamic & real-time
Resource capacity planning
Limited
✓Live workload visibility
What-if scenario planning
Limited
✓Built-in simulations
Custom workflows & calendars
✓Complex to maintain
✓Configurable & flexible
AI-assisted planning & automation
✕
✓Built-in
Multi-methodology support
Primarily Waterfall
✓Agile, Waterfall, CCPM
MPP & Project Online data migration
Manual export required
✓Guided with 98%+ fidelity
Continued support post Sept 2026
✕Retiring
✓Fully supported
Teams that already made the move
Broetje Automation currently handles between 60 and 80 projects simultaneously. This made it difficult to maintain an overview of the portfolio and ensure customer satisfaction. Thanks to Allex, Broetje can now provide greater transparency and use methods such as CCPM to its advantage. Allex enables Broetje Automation to manage all data in a single tool. Bottlenecks can be identified early on in the portfolio and countermeasures can be taken in good time.
With Allex, we have succeeded in ensuring that project plans reflect reality. The status is transparent, which enables us to respond to deviations at an early stage and actively manage them.
We chose Allex because it fits our requirements better than traditional project management tools. It brings clear structure to our projects, supports us in scheduling and resource planning, and makes collaboration within the team easier. This allows us to see the current project status at any time and identify early where action is needed.
We have reduced project lead times by at least 25%, and we are now bringing more machines to market in less time, which is also having a positive impact on our results.
Common migration questions
When exactly does MS Project Online retire?+
Microsoft Project Online is retiring on 30 September 2026. After that date, the service will no longer be accessible or supported.
We recommend beginning your migration by Q1 2026 to avoid last-minute risk and ensure enough time for proper validation and onboarding.
What happens to our data after Project Online is retired?+
After September 30, 2026, Project Online environments (including PWA) become inaccessible, and any data not exported beforehand will be permanently lost, including:
- Projects and portfolios
- Resource pools and allocations
- Baselines, calendars, and custom fields
There is no Microsoft-provided recovery after the cutoff, which is why most PMOs are prioritizing early export and validation.
Is Microsoft Planner a replacement for Project Online?+
Microsoft positions Planner (with Premium features) as the successor, but it’s designed for a different level of complexity.
For teams managing multiple interdependent projects, shared resources, and detailed schedules, common gaps include:
- No native cross-project resource management
- Limited portfolio-level visibility
- Reduced support for advanced scheduling and baselines
Planner works well for lighter coordination, but many PMOs find it requires workarounds for enterprise-scale planning.
What are the best alternatives to Microsoft Project Online?+
Most teams evaluate a mix of options, including Planner, Project Server (on-prem), and modern cloud platforms.
The key difference comes down to depth vs. simplicity:
- Lightweight tools (Asana, Monday, etc.) are easy to adopt but often lack portfolio and resource control
- On-prem solutions maintain familiarity but add infrastructure overhead
- Purpose-built platforms like Allex.ai focus on multi-project environments, shared resources, and real-time portfolio visibility
The right choice depends on how critical those capabilities are to your operations.
Can we migrate our existing Project Online data (including resources and custom fields)?+
Yes. Allex.ai supports migration of MPP files and Project Online exports, including:
- Projects, tasks, and dependencies
- Resource pools and allocations
- Custom fields, calendars, and workflows
Our migration team:
- Audits and maps your data structure
- Validates everything before go-live
- Maintains 98%+ data fidelity across standard project environments
How long does a typical migration take?+
Most migrations follow a structured timeline:
- 4–8 weeks for mid-market environments
- 8–12 weeks for larger or more complex portfolios
You’ll receive a detailed migration plan after the initial scoping call, including data validation, pilot testing, and rollout phases.
What are the risks of switching from Project Online?+
The main risks aren’t usually technical, but operational. Common challenges teams run into:
- Loss of portfolio visibility across projects
- Broken custom elements (fields, calendars, workflows)
- Reduced control over resource planning
- Low adoption if the new tool feels too limited
A structured migration (with proper validation and onboarding) is what prevents these issues—and turns the transition into an upgrade rather than a downgrade.
September 2026 is approaching fast
Book your free 30-minute migration call now. We’ll scope your environment, answer your questions, and give you a clear timeline. No commitment needed.
Book your free migration call→Typically scheduled within 2 business days
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